The ski instructor and employee personnel files, which contain all the important data on the individual employees, are located in the Addresses – Ski instructors window. Only active ski instructors are shown by default in the lists displayed. Non-active ski instructors can be found by means of the various search functions.
The Data menu contains already familiar functions, such as Add, Duplicate, Delete and the Import and Export of ski instructor data.
Changes to one or more ski instructors can be made in the Edit menu with the aid of the following functions:
Set status: Sets the required input, which can be selected from the Status list (this can be changed under Basic Configuration) against the ski instructor shown in the Internal tab in the Status field.
Set Status at selection: Sets the required input, which can be selected from the Status list (this can be changed under Basic Configuration) against the ski instructor shown in the Internal tab in the Status field.
Set calendar display: Puts a tick against all the ski instructors shown in the Calendar display field. The Calendar display command is required for ski instructors to be visible in the Calendar.
Set holiday status: Sets the availability status to Holiday for a freely definable period for all ski instructors shown. Only one determined weekday within this period can be selected; the availability is set on this date.
Swap contact details: Changes the current addresses with alternative address data for all the ski instructors shown.
Swap telephone number: Changes the current telephone and mobile numbers with alternative telephone and mobile number data for all the ski instructors shown.
Select all: Selects all the ski instructors highlighted.
There are specific search functions in the search menu:
Instructors with 2nd address lists only those ski instructors, for whom alternative addresses have been recorded.
Instructors with 2nd telephone number lists only those ski instructors, for whom an alternative telephone or mobile number has been recorded.
Non-registered instructors with bookings lists only those ski instructors, for whom no advice or full registration has been created or sent, but for whom courses and reservation within a freely definable period have already been entered in the calendar.
Non-available instructors with bookings lists all those ski instructors, whose availability status within a freely definable period is set to Not available, On call, Holiday or ill.
Show History in Journal displays in the Journal all the tickets which have been allocated to the ski instructors selected.
WARNING: If the Only current season function is activated in the Journal, this search will show only tickets for the current season.
Restrict or F10 shows only the selected ski instructors.
Invert selection or F11 inverts the selection. This means that all the selected lines are deselected and all the lines, which have not been selected, are marked.
Count or F9 shows the number of all the data sets displayed.
A variety of ski instructor lists can be printed from the Print menu.
|Labels ZF 3475||List for printing labels with the name and address of the ski instructors shown.|
|Labels ZF 3474||List for printing labels with the name and address of the ski instructors shown.|
|Labels FZ 3481||List for printing labels with the name and address of the ski instructors shown.|
|Identification card||Is printed on tickets. Ski instructor card with name, ID and bar code. Cards are printed for all the ski instructors shown.|
|Barcode labels||List for printing labels with name, ID and bar code of the ski instructors shown.|
|Accommodation||Accommodation list for all ski instructors, with a schedule of when they are lodged in which accommodation.|
|Telephone list||List of all ski instructors shown with name, telephone and mobile number, category and languages.|
|Telephone list (big)||List of all ski instructors shown. Like the telephone list, but in landscape format.|
|Category list||Sorts all ski instructors shown and lists them according to allocated category with rank, telephone numbers, languages and ability.|
|Status list||List of all ski instructors shown, sorted according to the status allocated to them with name, ID, date of birth, telephone numbers and e-mail address.|
|Request list||Lists all ski instructors shown with name, ID and the number of requests.|
|Log-in list||Lists the access data for the online desk (user name and password) for the ski instructors shown.|
|Form letter Word||Makes it possible to send a mail merge serial print-out to all currently listed ski instructors.|
|Season scheduling||A list is created for a freely definable period of time for each ski instructor showing the ski instructor's availability and registered courses for every day of the selected period.|
|Personal data sheet||A personal data sheet is created for every ski instructor shown with name, SV No., address, alternative address, bank details, telephone numbers and registration dates.|
|Residence registration certificate||Certificates of registration can be printed out for the registration or de-registration of all the ski instructors shown.|
The Management menu deals with the points, Ski instructor statement, Availability and Registration/De-registration for the ski instructors.
Clicking on Statement (Ctrl + Alt + A) displays the statement lines for the highlighted ski instructors. Depending on the settings, only the statement lines for the current season are shown (Statement – Extras – Settings).
Availability (CTRL + ALT + A) opens the availability calendar for the highlighted ski instructor.
Other functions, which concern the registration and de-registration of the ski instructor are located under Registration.
Note Aviso notification: An aviso notification is noted for all the ski instructors shown for the freely definable date. However, the ski instructor function must be added subsequently for each individual ski instructor.
Send Aviso: Sends the aviso notifications, which have been created within the freely definable period for the ski instructors shown.
The date of registration must fall within the specified period, so that an advice registration can be sent.
Note de-registration notes de-registration for all the ski instructors shown for the freely definable period.
Send insuree registration: Sends the insuree registrations (= full registration), which have been created for the ski instructors shown within the freely definable period, to the respective regional health insurance company.
The date of registration must fall within the specified period, so that a full registration can be sent.
Search for ...: Makes it possible to find registered/de-registered ski instructors within a freely definable period.
Registered instructors: All the ski instructors registered to date are shown with a bright green background and all the ski instructors earmarked to date are shown with a light green background. In this way it can quickly be seen which ski instructors have already been registered and which ski instructors have yet to be registered.
Only registered instructors: Shows, again with a coloured background, only the registered/ earmarked ski instructors.
Show registration data: Opens the ski instructor data for the selected ski instructors in the Registration times tab.
Export Excel: Makes it possible to export data on registrations/de-registrations within a freely definable period into an Excel file.
Print registration: Creates a list of all the ski instructors, for whom a note or a registration has been processed within the freely definable period. A list of all the de-registrations can also be drawn up.
Print registration list: Creates a list of all the ski instructors, for whom a note has been processed within the freely definable period, with name, SV No., date of birth, address, bank details and salary details. A list of all the de-registrations can also be drawn up.
Send registration list: Opens an additional window for the e-mail despatch of the registration list to the tax accountant. The registration list is automatically added as a PDF file attachment, it only has to be entered by the recipient.
Note, export and print association registration: Is used by Tyrolean ski schools in accordance with the specifications of the Ski Instructors' Association.
The Confirmation for working days is used by the Salzburg schools. Within a freely definable period all the ski instructors or only the displayed or highlighted ski instructors can be listed with name, SV No., date of birth, address and the number of working days.
Other functions, which concern time recording, are located under Time registration:
- Correction: This is where the time recording can be corrected.
- Set last entry date: This is used to set the last date of leaving.
- Save entrance / exit date: Retains the last entry or leaving date and then re-sets it.
- Entrance / exit date overview: Provides an overview of the entry and leaving dates.
- Time recording: Creates a list showing the punctuality of the ski instructors on a selected day.
- Punctuality list: Can create within a freely definable period a mail merge with the working days worked for all ski instructors or only displayed, marked or current ski instructors.
In the Communication menu e-mails and SMS can be sent to ski instructors and ski instructors may be telephoned. It is also possible to send log-in data to the ski instructors via the functions, Send login data per email or Send login data via SMS.