The Journal contains all the sales and reservations, which have been transacted. It can always be shown for any freely selected day. If the Journal is closed and then re-opened, the current day and/or the selected job date is displayed.
The Journal entries can be re-sorted by clicking on a column name.
A search can be made in the Journal by name, ticket number or special details. Duplicate print and the editing of ticket details are further functions, which can be selected in the Journal.
Different methods of payment – colours
Each ticket sold or reserved is stored in the Journal. The different colours of the lines are used to differentiate the types of ticket.
Basically the following types of tickets are differentiated:
- online shop tickets
- cancelled tickets
Paid tickets have already been paid at the time of sale or have subsequently been reset from open to paid. They are displayed in black font and the paid status is set by a tick on paid.
Open tickets, which have not yet been paid, are highlighted in blue font. A minus – identifies their open status in the paid status. These Journal entries can be set to paid on subsequent payment. Open tickets cannot be deleted, since they are deemed to be sold. In order to cancel them, you must first of all set them to paid.
Invoiced positions are identified by green font and can be open or already paid. The method of payment selected can be seen in the Method of Payment or PM comment.
Online bookings are displayed in dark red font (paid and unpaid). The method of payment for these bookings is configured in Settings in the main menu under Tools.
Cancelled tickets are shown in two lines with pink font. The crossed-through lines contain the
original slip and the line with the (usually) negative amount shows the associated contra booking. The contents of the columns differ only in the price, in some cases the method of payment and the Cancel column (tick).
have a yellow background and because of their unpaid status account of them is not taken in sales reports and statistics. These tickets can be completely deleted from the Journal by using Cancel and in some cases by giving the reason. The cancellation is shown in the background, together with the reason.
Functions in the Journal
Displaying reservations in Sales
Reservations displayed in the Journal can be accessed by selecting them and clicking again on the Show reservations in Sales icon in Sales/shopping cart. Here it is possible to edit the entry further and to save the sale or to save it again as a reservation.
Customise/change payment method
In order to make a subsequent change to a method of payment the tickets to be edited are highlighted and the Change Method of Payment icon is selected. Then the option to change only the individual ticket or to change the entire sales transaction must be selected. The Payment split window opens; in the case of open positions or invoices the Pay transaction window opens.
The required method of payment is selected in the Payment split field. This function makes it possible to split payment subsequently. For this purpose, the amount as well as the method of payment must be changed.
By means of Duplicate a course confirmation or the ticket can be printed out a second time or reprinted. In this case the course card must have the additional comment, "Duplicate" printed on it. If the course card has not yet been printed (usually it is first printed at the time of the sale), this icon is used to print it as the original.
Create receipt is used to print a copy of a receipt or a slip.