All the settings relating to the operation are located under Ski school and apply to each work space.
The company name and the abbreviation are determined by the licence code and cannot be change via settings.
The VAT No. field contains the designation for the following fields, in which the VAT number is entered. In Germany this is where the VAT ID number is used.
The address header is created with the Create button and draws its information from the data entered above it.
These settings relate to print-outs for ticket sales. The tick can be set to determine which information should be printed on the course ticket.
The course information selected is printed, only if it has also been entered on the sale of the ticket.
If an item name, which is too long and thus is not fully printed out, has been saved, it is possible to print out the Item Description. This function is also available for invoices and offers.
The Price of voucher ticket function determines whether, when tickets are sold via voucher partners the price or the name of the voucher partner, or both should be printed on the ticket.
The logo, which is printed on the invoice receipt, is printed out under Receipt. The freely definable text in the Additional text field is printed at the end of the receipt. If desired, a slogan, advertising text or event notice can be printed.
Group receipt compiles the sale items in a sale in one line with the quantity adjusted accordingly.
The sale options are divided over 3 tabs: Options, Mandatory fields and List sale.
In the Sales dialogue the large Sales window displays all the available data fields. When this option is activated, fields such as Comment and address data fields are also displayed.
The automatic customer search can specify, from how many letters the program searches for a match for existing customers.
When Consider group/families when searching for clients/customers is activated, all the group or family members are displayed in the Sales search window once one member has been accessed. This allows the relevant course for the correct family member to be placed quickly into the shopping cart.
In the Mandatory fields tab it is specified which date fields must be filled out for a ticket sales and are thus mandatory for a sale or reservation to be concluded. For group courses, private courses, sales items and rental items various required fields can be respectively defined.
In List sale the display of the list sale is determined; all the items are listed and a filter can be used for ease of selection.
These options include the setting for the report and the calendar.
Type of Report: Selection of how the report should be documented.
- Default: Data is either recorded manually or is scanned in using the bar code scanner. Each ski instructor is able to inspect the reports and control lists of the other ski instructors.
- Period: The report can be stored for courses of several days' duration.
- ID-Card: The report is compiled only with pre-prepared ID cards (ski instructor recognition), tickets and control cards. Manual entry by the ski instructor is not possible. Therefore ski instructors see only their own report, because ski instructor selection and control list cannot be manually operated.
Report course allocation: Selection of whether in the report information on the course tickets, courses, statement etc. should be automatically generated in the program.
- No assignment: No course is generated in the calendar for the reporting ski instructor. If the courses have been manually generated, the number and names of the course participants are not displayed in the course icon in the calendar.
- Report: Courses are generated in the calendar from the approximate allocation; reported tickets are displayed in the respective course in the calendar. The program monitors per reported ticket, which group type and which group course has been entered for the ticket.
- Settlement: The information recorded in the report is not monitored until all the ski instructor's tickets have been entered and the Statement button has been clicked.
Type of fixed end of group course: There is a selection of three options as to how the end of a group course lasting several days should be defined.
- Selection-dialog: When each ticket is reported, a window opens, in which it can be specified until when the course should be installed in the reporting ski instructor's calendar. If only the first day of a 2-day course is reported and listed in the calendar by ski instructor A, on the second day another ski instructor can report the same tickets without generating an error message and a course can be inserted in the calendar for him on the same day.
- Course end of article: Reporting the tickets installs the course in the calendar. The duration of the course depends on the reported tickets or on the ticket, the course duration of which is the longest.
- No change of the group course: The tickets are reported for one day, but neither displayed (only in the information window for the reported day) in the calendar for the course already installed, nor is the duration of the course already created automatically adjusted.
Min. / max. group size relates to the minimum or maximum number of participants in group courses for Calendar and Allocation. In creating group courses in the calendar the Max. participants is automatically added to the number stored here.
Hours half-day from/to: Is required for the ski instructor statement. This is where the number of lessons considered to be a half-day course is recorded.
Morning till: For Course attendance/Statement it can be recorded here until what time a course is considered a morning course.
All-day Hours from/to: Is required for the ski instructor statement. This is where the minimum number of lessons considered to be a whole day course is recorded.
Print Report Slip: Once the tickets have been reported, a course attendance voucher is printed, on which the ski instructor's name, the participants for the reported tickets, the last day of the course, the number of lessons and pax for today and tomorrow are listed.
Salary statement report: Activates/deactivates the Statement button. In ski schools, which work with control cards, the button should be deactivated.
Immediate Report - Protocol: If this function is activated when tickets are reported, a line with information on the ticket entered is automatically saved in the Log tab for every ticket on that ticket's individual line. If this function is not activated, when reporting the Update report symbol must be clicked, so that the tickets scanned in are visible in the Log tab.
Set today’s date as default report date: The current date is automatically integrated as the report date. If the report is to cover a different day, the ski instructor must first of all enter the required date.
Consultation Report - Statement: Once the ski instructor has completed his course attendance report, but has not pressed the Statement button, and another ski instructor is selected for the report, a window opens with the query as to whether the statement should be submitted.
Ignore various reports of the same ski instructor: This is mainly used by Swiss ski schools (e.g. Davos). If a multiple report for the same ticket is possible (since the ticket consists of several section, for instance) the tick must be set for this function.
Report of success tax card: When a control card has been successfully scanned in, a success message appears.
Taking over of the report from previous day: Activates/deactivates the buttons, so that the report on the previous day from all the ski instructors or the currently selected ski instructor can be accepted.
Set group Type when Setting Activity: Activating this function makes the Convert approximate allocation into course icon visible in the calendar.
Set group type when creating a new group course: Activates the tick in the Set group type field when a group course is created. Thus when a group course is created in Approximate Allocation and also for Ski Instructor the group type is saved as a coloured box.
Section per day: Activating this function automatically divides the statement in Pax into morning and afternoon and the course participants are allocated depending on the course time, which has been stored. If this tick is set in the statement itself, it affects only the statement line displayed.
Show working hours of 0: In the ski instructor's statement list entries with the lesson number of 0 are also displayed.
Take over race list with start number assignment: When the report is transferred to the race list, the start numbers are automatically allocated.
The Default allocation calendar entry relates to group courses created in the calendar. Group courses can be confirmed by the ski instructor. This is where it can be set whether the course should be created without allocation or with a temporary or fixed allocation.
These settings can be edited for each course separately in the Calendar.
In the Invoice options, standard invoice salutations and post scripts and the confirmation code can be specified. The standard due date for invoices is stored here together with the editing rights for invoices. These settings apply to all invoices. However, each Invoice can be individually adjusted at any time.
Use collective invoice: All subsequently recorded tickets are covered by one invoice, the ID of which can be determined.
Check reservations: This function checks whether course participants and ski instructors in the existing reservations match the ticket documented subsequently. If there is a match the reservation can be converted into a ticket.
Course takeover: Deletes the reservation with the full duration of the course and instead creates an open ticket with the same information.
In the Offer options, a standard salutation and a postscript can be specified. These settings apply to all offers. However, each Offer can be individually adjusted at any time.
The Profile selection stores the number of profiles that can be saved for a customer or ski instructor and whether account should be taken of the profile allocated to a customer at the request of the ski instructor (agreement of the customer profile with the ski instructor profile).
Printed documents for tickets, certificates, receipts, etc. are regulated in Individual report.
This is where the settings for Send e-mail are located. The Test SMTP button can be used to check whether a connection to the e-mail server is possible for the data entered. The sender is stored in the e-mail address field. When WS Mail is used, the Use WS Mail tick must be set and the account settings must be entered in WS Mail.
Freely definable fields
The freely definable fields contain text and check boxes for ski instructors, customers and accommodation managers. The following text boxes apply to the Ski instructor personal data sheet: F_SL1-F_SL28
The F_SL27 and F_SL28 text boxes are already pre-defined with start and end and contain the first and last day of ski instructor availability. These values can be entered automatically for all ski instructors and printed on the ski instructor's ID card under Administration – Availability – Validity.
The following check boxes are for ski instructors: Cb_SL1 – Cb_SL42
The F_TN1 – F_TN3 text boxes and Cb_TN1 – Cb_TN3 check boxes can be found again in Customer base.
Accommodation has the F_U1 – F_U8 text boxes and Cb_U1 – Cb_U6 check boxes.
This is where the method of payment and course types are recorded. First of all the different Methods of payment must be determined in the Basic Configuration. The standard method of payment is specified in the Default field; this is automatically integrated into the method of payment in Sales. The course types must first of all be specified as Items, so that they can be allocated a foreign key.
This is where the access data for the Elda interface are stored. It is sufficient, if only one PC in the network has installed Elda. The path to eldawin.exe must be saved in the EldaWin field. Serial number, DPR number and licence code are supplied by Elda.
The Test Module tick is set as default and must be removed before the start of the season, since test transmissions are not sent to the regional health insurance company.
To send SMS via the ski school program, user name and password must be entered here. These are either the default access data from Waldhart Software or if it wishes, the ski school can be given its own account with sms.at.
The SMS attachment should not include the name of the ski school, since this is already included in the abbreviation (registration) and is also disseminated by SMS.
If during transmission a Transmission error message appears, this may be because a tick is set at SMS-Gateway. In this case, remove the tick, where applicable and try again to send an SMS.
The e-mail confirmation contains the settings for the despatch of booking confirmations via the Journal and Calendar.
In addition, the settings for Offer are used (logo, display of information, etc.).
These settings concern imported online bookings from the online shop and reservation form.
Immediate transfer Journal: Bookings are not stored under Day Trading – online booking, saved and then carried over to the Journal, but are transferred directly to the Journal. Therefore it is not possible to post-edit or delete bookings from the shop, since only certain fields in the Journal can be changed.
Date of sale: The date of sale, which appears in the Journal, can be a freely definable day (Dialog box), the day, on which the course was booked in the online shop (Statement date Online shop) or the date of the start of the course.
Transfer method of payment from online shop
Individual methods of payment, the associated means of payment and the appropriate booking status can be stored for incoming bookings. (For invoices, means of payment, invoice etc. are automatic). The Default method of payment applies to all bookings, for which no separate method of payment has been stored.
If only one method of payment is available in the shop (e.g. credit card), this is specified with the default setting. A payment method should be created specifically for the online shop, with the same name as the shop.
This is where the shop domains, user name and password for data exchange between the shop and the ski school program are stored.
The time-out is set by default to -1 ms. If an error message appears during a data export, this may be because the time-out needs to be set higher (60,000 ms).
Proxy: Many ski schools have a proxy server. If this is the case, the IP address of the server / the server name, the port and where necessary, user and password must also be registered. This opens the firewall.
Control cards are used to record and to transfer to the Statement certain of the ski instructors' activities, for which there are no participant tickets. If required by the ski school, the control cards are created by Waldhart Software and input at the ski school. In the WS Skischule report window and in WS Mobil the control cards can either be scanned in or entered manually.
Clicking on thesymbol edits and prints out the control card.
This is where settings, which affect various areas in the ski school software, are located. They include the Value Added Tax rates, designation of ski instructors and courses, as well as commands and interface settings.
Contact number shows which telephone number should be used to contact the guest.
An individual salutation can be stored for every customer and ski instructor. The Default salutation applies to all those, who have not been allocated a salutation,
The tax rates for Ticket sales are stored in VAT 1 / 2 / 3 / 4. Changes carried out here have consequences for the tax rates in the DB Tools. Items already in existence are not affected by this change.
Immediate Load of instructor: When Ski instructor addresses is opened all the ski instructors are displayed.
Immediate Load of List of Items: When Item Directory is opened all the active items are displayed.
Initials of names always in capital letters corrects typing errors in names by automatically writing the first letter as a capital letter.
Show only favourites: When the ski school program is rebooted, only the user's favourites are displayed.